Job Summary
The Executive / Personal Assistant is responsible for providing administrative and personal support to a high-level executive or individual to facilitate their day-to-day activities and maximize their productivity. The role requires exceptional organizational and time-management skills, attention to detail, and the ability to work under pressure. The Personal / Executive Assistant is also responsible for maintaining confidentiality and discretion at all times.
Key Responsibilities
- Scheduling and managing appointments and meetings, including arranging travel and accommodations
- Handling emails and phone calls, screening and prioritizing as necessary
- Preparing and editing correspondence, reports, and presentations
- Managing and organizing the executive's personal and professional files and records
- Handling personal errands and tasks as requested, such as shopping and event planning
- Acting as a liaison between the executive and other individuals, departments, and organizations
- Performing research and gathering information as needed
- Assisting with projects and other responsibilities as assigned
Qualifications
- Up to 2 years of experience as a Executive / Personal Assistant or similar role
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Suite
- Ability to work independently and as part of a team
- Ability to maintain confidentiality and handle sensitive information with discretion
- High level of attention to detail and accuracy
- Positive, professional demeanour and strong interpersonal skills